Privacy Policy
Last updated: 12 July 2025
1. Introduction
This Privacy Policy explains how Nameica (“we”, “us”) collects and processes personal data when you visit Nameica.com, make an enquiry, or transact on the marketplace.
2. Who is the Controller?
B2B Quote Services Ltd (Company 10885128) is the data controller. ICO registration ZA370650.
3. What Data We Collect
| Category | Examples | Purpose | Legal basis (UK GDPR) |
|---|---|---|---|
| Identity & Contact | name, email, phone, postal address, Companies House or registrar login | Account creation, KYC, domain transfer | Contract performance Art 6(1)(b); Legitimate interest Art 6(1)(f) |
| Transaction | payment confirmations, invoices | Process payments, provide receipts | Contract; Legal obligation |
| Technical | IP address, browser type, device, cookies | Site security, analytics, fraud prevention | Legitimate interest; Consent (non‑essential cookies) |
| Marketing preferences | opt‑in status | Send newsletters, promotions | Consent Art 6(1)(a) |
4. How We Use Your Data
- Provide and administer the marketplace and your account
- Facilitate escrow and registrar transfer
- Detect and prevent fraud
- Comply with VAT, anti‑money‑laundering and sanctions regulations
- Send you service emails and (if you opt‑in) marketing messages
5. Sharing Your Data
We share only as necessary with: payment processors (e.g. Stripe), escrow agents, DNS and registrar partners, analytics providers (e.g. Google Analytics in anonymised form), HMRC, law‑enforcement, or where required by court order.
6. International Transfers
Some providers are outside the UK/EEA. We rely on adequacy decisions or UK/EU Standard Contractual Clauses to protect your information.
7. Data Retention
- Transaction records: 7 years for tax compliance
- Marketing data: until you withdraw consent
- Support tickets: 3 years after closure
8. Your Rights
You have rights to access, rectify, erase, restrict, object, and port your data, and to withdraw consent at any time. Submit requests to privacy@nameica.com. You also have the right to complain to the ICO (www.ico.org.uk).
9. Security
We use TLS encryption in transit, AES‑256 encryption at rest, multi‑factor administrator access, and regular penetration testing.
10. Cookies
See our separate Cookie Policy below for details.
11. Automated Decision‑Making
No decisions with legal or similarly significant effect are made solely by automated means.
12. Changes to This Policy
Material changes will be highlighted on this page or via email.
13. Contact
Data Protection Officer (DPO): ollie@nameica.com
Address: Capital House, 61 Amhurst Road, London E8 1LL, UK